Grants & Contracts Coord II - NRT Project Coordinator

Apply now Job no: 496782
Work type: Staff Full Time
Campus: UMass Amherst
Department: Polymer Science & Engineering
Pay Grade: 16
Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

The project coordinator is responsible for managing all recruiting, educational and training activities, and continuously gathers data for reporting, evaluation and management. The program coordinator builds and maintains positive and effective working relationships with stakeholders crucial to the success of the NRT program.


Essential Functions

  1. Manage day-to-day administrative and program functions of the NRT program. Program management will be aimed at coordinating a busy, inclusive, and growing population of graduate student trainees as they move through an innovative, collaboration-rich and assessment-intensive program over a multi-year period, and seeing that they receive quality, safe and productive training experiences both within and outside of the campus environment.
  2. Manage administrative support and accounting for the PI and Co-PI, and the $2.5 million budget for the SMLS NRT program. This includes student appointments, Procard management, travel management, procurement processes (i.e. Buyways).
  3. Maintain active recruitment efforts. This includes managing program’s own marketing; the following tools will be used for recruitment:
    1. a program website designed to be attractive and helpful to college students seeking a challenging Ph.D. science/engineering program;
    2. posters sent to relevant departments nationwide and LSAMP, McNair and similar programs for STEM undergraduates at various colleges and universities;
    3. webinars produced by the program to introduce our NRT and its student-faculty community as well as our university to interested undergraduates;
    4. active recruitment through professional society events (both disciplinary and those serving demographic segments) such as ACS, AIChE, ASME, NOBCChE, SWE, etc., and
    5. a master database of all interested students maintained by the NRT coordinator.
  4. Organize the preparation/dissemination of documents associated with the NRT program, and more particularly, items such as traineeship documents and records.
  5. Create the agenda and invitations for regular on-campus NRT meetings; (1) monthly NRT Leadership team; (2) semi-annual Internal Advisory Board; annual external advisory board; and annual NRT Retreat. These meetings may variously combine public and private presentations with additional contributions from participants from on- or off-campus.
  6. The program coordinator may be expected to participate in conferences, seminars and other relevant meetings to promote the NRT program.
  7. Assist in collecting project data, inputting data into NSF reporting website, and writing of required NRT annual reports.


Other Functions

  1. Work collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness.  In the performance of work, take initiative and operate with self-direction. Work in partnership with colleagues within the CNS community and across the campus to support the Dean’s strategic priorities.
  2. Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  1. B.S. degree (in business, public administration, science, engineering, or a related field) or an equivalent combination of education and training. 
  2. Ability to work effectively with a broad range of professionals.
  3. Leadership and organizational planning/execution/oversight skills. 
  4. Knowledge of university and government policies and procedures regarding research and education.
  5. Outstanding interpersonal skills, writing capabilities, and organization. 
  6. Experience with electronic and web-based workflows, examples include:
  • PeopleSoft HRDirect for timekeeping and university hiring practices preferred.  Reporting/Batch Reports/HR Reports
  • PeopleSoft Summit for Journal Entries and No-Cost Payroll Transfer preferred.
  • Certified BuyWays Requisitioner/Approver for Purchase Orders preferred.
  • Travel expense reimbursement preparation/submission.
  • Procard use, reconciliation, record keeping and monthly online submission of statements preferred.
  • Graduate Student Assistantships/Appointments/Non-Working Fellowships/Change Forms preferred.
  • Fastlane proposal submission processes and re-budgeting requests as well as other sponsor portals such as
  • Visitor and non-employee reimbursements
  1. Ability to work independently to organize multiple tasks and set priorities for action, take initiative and operate with self-direction in a fast-paced office environment.
  2. Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of faculty, staff and students.
  3. Ability to organize and prioritize goals; ability to collaborate well to formulate plans and objectives in accordance with overall college goals; ability to identify and implement process improvements.
  4. Ability to manage multiple projects simultaneously and to set and meet deadlines while maintaining high standards of accuracy and quality.


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  1. Experience in coordinating large interdisciplinary research projects.
  2. Experience in marketing and communications for academic or technology activities.
  3. Experience in writing and/or coordinating reports for multifaceted research programs or consulting studies.
  4. Web knowledge and PR experience.
  5. Experience in managing complex budgets.


Physical Demands/Working Conditions

Typical office environment.

Additional Details

Works under the direct supervision of the Co-Directors of the SMLS-NRT program.

The project coordinator may supervise part-time student assistants.  


Work Schedule

Monday – Friday 8:30am – 5:00pm

This position will be required to work some evenings and weekends, as well as travel.


Salary Information

Grade 16


As part of a commitment to their own multicultural community, CNS seeks an individual with a commitment to diversity and one who will understand and embrace university initiatives and aspirations.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Eastern Standard Time
Applications close:

Back to search results Apply now Refer a friend

Share this: | More

The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.