Dir Finance & Administration

Apply now Job no: 497767
Work type: Staff Full Time
Campus: UMass Amherst
Department: Development
Pay Grade: 28
Categories: Administrative/Office Support, Human Resources

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

Under the general direction of the Assistant Vice Chancellor for Advancement Services, oversees fiscal and operational human resources management of the Development & Alumni Relations (DAR) executive area along with the UMass Amherst Foundation.   Monitors and analyzes spending, resolves fiscal problems, prepares statistical and analytical reports, develops budgetary strategies and projections. This position serves as a primary resource for the Development & Alumni Relations area and the UMass Amherst Foundation regarding all matters relative to campus personnel policies and procedures.


Essential Functions:

  • Serves as the executive financial officer for Development & Alumni relations and key financial advisor to the Vice Chancellor and Assistant Vice Chancellor (AVC).  Strategizes with AVC making recommendations to help manage the DAR budget and central administration effectively and efficiently.  Interprets University policies and provides direction to Major Budgetary Units within the division.  Suggests changes and/or updates to policy where issues are identified within Development & Alumni Relations.
  • Manages all fiscal, business and operational human resource functions of the University of Massachusetts Amherst Foundation, Inc. (UMAF), a private, independent 501(c)(3) organization which currently has 30 employees.  This entails all functions of an independent foundation including HR/Payroll, Administration & Finance.  Coordinates monthly strategy sessions with AVC which encompass reviewing the finances and administration of both State/GOF and UMAF Advancement operations which are fiscally independent operations but inextricably linked organizationally.  Coordinates and manages annual audit with outside accounting firm, drafts all policies and procedures, prepares documentation for new and departing employees as well as documentation for payroll, benefits, promotions, transfers and leaves.  Manages all Foundation revenues and expenses serves as a liaison between the Foundation and the Amherst campus.  Prepares financial documents and participates in meetings with UMAF Board of Directors.
  • Manages and plans the day-to-day operation of the accounting and human resource functions for Development & Alumni Relations including budgets, purchase orders, requisitions, payments, contracts, software management, accounts receivable, billing and including job descriptions, personnel requisitions, and other employment processes.
  • Designs, implements, manages and establishes procedures for preparation and submission of annual budgets, prepares budget proposals, including revenue based fee requests (as applicable) and other financial procedures as necessary including budget tracking systems for general operating and revenue-based budgets, multi-year commitments and budget allocation history.  Conducts and implements mid-year and year-end budget reviews for general operating and revenue-based accounts. 
  • In close collaboration with the Director of Talent Management for Advancement, contributes and manages personnel processes including searches, appointments, promotion reviews, and labor relations, with staff support. Collaborates with Central HR to negotiate and resolve any personnel operational issues.  Collaborates and advises on job description preparation for all classifications of employee (exempt, student, temporary, etc.). Develops resource material for departmental staff regarding personnel processing. Ensures that personnel actions are in compliance with University policies and procedures. Identifies proactive efforts in the area of equal opportunity and diversity.
  • Manages a separate and distinct campaign budget for Development philanthropic capital campaigns.  The UMass Rising campaign which ended in 2016 raised approximately $380 million.  Maintains a separate set of books for all campaign financial activity.  Advises senior management on campaign budget and makes recommendations regarding investment and spending.  Provides regular updates and reports on the financial progress of campaign in comparison to established campaign budget.  


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree preferably in business, public administration or a related field.
  • Five years of accounting and budget experience.
  • Five years of relevant experience with human resources.
  • Three to five years experience in higher education, preferably in Advancement, Communications, or related field.
  • Excellent IT skills, including experience with an enterprise system for data retrieval, query, analysis and report generation and preparation.
  • Exceptional fiscal, personnel and administrative skills. Knowledge or ability to learn about state/federal employment laws and regulations as they relate to employment and personnel policies and practices.
  • Superior written and verbal communication skills.
  • Strong analytical and strategic planning skills.
  • Previous supervisory experience.


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience using PeopleSoft.


Physical Demands/Working Conditions

Typical office environment.


Work Schedule

Monday - Friday 8:30am - 5:00pm


Salary Information

Level 28

Exempt Salary Schedule


Special Instructions to Applicants

Please submit resume/CV and cover letter by February 28, 2019 to ensure priority consideration. Position may remain open until filled

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.