Departmental Research Administrator

Apply now Job no: 498300
Work type: Staff Full Time
Campus: UMass Boston
Department: CNHS - Dean's Office
Pay Grade: 32
Categories: Laboratory & Research, Professional Staff Union (PSU), Program Administration

General Summary: 

The Departmental Research Administrator (DRA) for the College of Nursing and Health Sciences (CNHS) will support faculty and staff from the college with research grant support services and grant-funded project management. Understanding the unique processes involved in the overall research effort, the DRA will process research proposals, awards, and transactions related to grant/contract management; will maintain grant/contract records in compliance with university and research sponsored policies; and will assist with preparing and submitting programmatic reports.  The incumbent will also assist the principal investigators (PIs) with processing and monitoring project expenditures, ensuring compliance with university policies and procedures, sponsor requirements, and for ensuring the timely completion and processing of appropriate forms for the review of research protocols, compliance progress, and final reports.  The DRA will participate in specialized training activities related to sponsored programs.  The Departmental Research Administrator acts as the primary liaison between the Office of Research and Sponsored Programs (ORSP) and other central administrative units at the University. 

Examples of Duties: 

  • Provide technical assistance to the Principal Investigators (PIs) in preparing and submitting grant proposals and budgets; ensure proposals meet sponsor format and submission requirements;
  • Assist with development and preparation of subcontracts, working closely with the PI, subcontracting organizations and ORSP;
  • Assist the Associate Dean for Research with identifying potential extramural funding sources;
  • Support PIs in the processing of non-competing continuations, progress reports, supplements, and other award/ agreement amendments;
  • Create purchase orders and submit personnel action forms to the CNHS business office for review and processing;
  • Monitor monthly budget reports, salary costs, supply costs, and staff and/or faculty effort on each research project to ensure that expenses do not exceed revenues and awards are expensed with appropriate fiscal management and in a manner consistent with University and research sponsor policies and practices;
  • Maintain familiarity of sponsor terms and conditions specific to the Administrator’s grant portfolio;
  • Provide technical assistance to PIs with contract administration, budgetary compliance, and reporting of grants;
  • Work closely with the CNHS Office of Research Administrative Assistant, overseeing the processing of invoices for purchases and consultant payments for grants, and processing hiring paperwork.
  • Liaise with the ORSP Billing, Accounts Receivable and Financial Analysis team within the Office of Research and Sponsored Programs (ORSP) with outreach to sponsors regarding invoicing and outstanding payments, as needed;
  • Liaise as necessary with ORSP pre-award, post-award and compliance staff, or other central university departments;
  • Assist PIs with the timely completion and processing of appropriate forms for the review of research protocols, compliance progress, and final reports;
  • Participate in specialized training activities related to research administration;
  • Assist with other research administration tasks as required or requested;
  • Perform other duties as assigned. 


Master’s Degree in public health, business or a closely related field/ area relevant to research grants administration and a minimum of three-five (3-5) years of experience in research or in higher education administration is required.   Demonstrated research or management experience, including study coordination, research administration, proposal development or grant management is required.   Advanced skills in the use of Microsoft Office including EXCEL or other spreadsheets and database management software required. 

Preferred Qualifications:

  • Familiarity and experience with various types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements are preferred.
  • Additional expertise in human-subject compliance, intellectual property, conflict of interest, subcontracts, procurement, property management, environmental health and safety, and human resources is preferred.

Knowledge, Skills, and Abilities:

  • Proficiency with administrative and financial software programs including Microsoft Office, Adobe Acrobat, and PeopleSoft;
  • Knowledge of research program administration guidelines of federal or non-federal funding agencies;
  • Ability to understand and apply university policies and procedures, as well as the laws, rules, and regulations pertaining to grants, contracts, and subcontracts;
  • Ability to participate in initiatives to improve university business processes related to the conduct of sponsored programs;
  • Ability to prioritize and work under pressure in a deadline-oriented environment;
  • Ability to act with discretion and judgment and maintenance of confidentiality;  
  • Ability to be flexible and highly organized is essential;
  • Ability to work independently within the department and to work as a team member with professional staff of other central administrative units of the university;
  • Ability to maintain accurate records and to prepare summary reports;  
  • Strong oral and written communication skills;
  • Strong organizational, analytical and problem-solving skills;
  • Strong interpersonal skills;
  • Strong quantitative skills for budget preparation and accounts management;
  • Strong commitment to customer service.

Application Instructions: 

Please apply online with your resume, cover letter, and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Salary Ranges

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

Back to search results Apply now Refer a friend

Share this: | More

The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.