Director of Finance & Administration

Apply now Job no: 504778
Work type: Staff Full Time
Campus: UMass Amherst
Department: Graduate Registrar
Pay Grade: 28
Categories: Accounting/Finance

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

The Director of Finance and Administration reports directly to the Senior Vice Provost and Dean of the Graduate School, oversees the Graduate and Interdisciplinary Education Major Budgetary Unit (MBU) including the Graduate School, the University Without Walls (UWW) degree completion and BDIC (Bachelor Degree with Individual Concentration) programs. The Director is responsible for overseeing and directing a broad range of functional areas including: finance and budget, procurement, human resources, recruitment and on-/off-boarding, performance evaluation, compensation, data analytics, business performance metrics, financial reporting, organizational operations, and space management. Administers graduate student non-working fellowship and Externship programs.  Supervises the Office of Communications and Events staff within the Graduate School. Holds signature authority with funds. This individual will work closely with all members of the Graduate School leadership team.


Essential Functions

  • Develop, implement, and evaluate departmental policies and procedures to ensure compliance with University rules and procedures. 
  • Analyze, interpret, and forecast annual budget funds as well as revenue and expenditures. 
  • Create annual administrative budgets for reporting units.
  • Review vendor bids/proposals, terms and conditions, prepare contracts for services.
  • Provide oversight to: the Senior Vice Provost (SVP) to manage current and projected personnel/staffing needs as well the recruiting process; the unit’s systems administration (workforce productivity).
  • Supervises the Communications and Events Manager for the Graduate School. Provide functional supervision for all units reporting to the SVP.
  • Manage funding for Graduate School-funded fellowship programs and administers the Graduate School’s Externship programs.  Review and approve Externship applications, coordinate non-working fellowship program with relevant staff in the Assistantship Office and Office of Inclusion and Engagement.
  • Administer special cross-departmental administrative projects (e.g., work space reallocation, inter-office personnel transfers, building/contents/facilities maintenance, asset upgrades, and storage arrangements). 


Other Functions

Perform other responsibilities as assigned.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's Degree in Accounting, Finance, Business Management or related field.
  • 5 years of experience in a related leadership financial position.
  • 3 years of supervisory experience.
  • Ability to:
    • Create, analyze, and monitor budgets, prepare reports/financial statements and develop creative financial management systems tailored to specific needs.
    • Work independently and with multiple constituencies.
    • Carry significant responsibility, make decisions and work well in a public service environment.
  • Functional understanding of:
    • Generally accepted accounting and financial principles (cash and accrual).
    • Commonwealth or municipal purchasing/procurement and cash handling policies.
  • Strong interest and experience in finance and use of business intelligence analytics.
  • Ability to oversee and manage general administrative functions in a multi-faceted organization including human resource management and office operations.
  • Highly computer literate including current and emerging networked data systems, software applications, database programming, and data retrieval for financial applications.
  • Excellent organizational, communication and analytical thinking skills.
  • Must be a team player.


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Master’s Degree in Accounting, Finance, Business Administration, Human Resource Management or related field.
  • Related work experience in higher education.
  • Experience with banking, management of public funds, cost/profit centers, fee-for-service enterprises and eCommerce.
  • Familiarity with PeopleSoft automated systems such as BRS, SIS, and FRS.


Additional Details

This is a non-unit position.


Work Schedule       

40 hours per week; Monday-Friday, 8:30 a.m.-5:00 p.m.


Physical Demands/Working Conditions

Typical office environment activity.


Salary Information

Level 28

Exempt Salary Ranges


Special Instructions to Applicants

Please include with your application, a cover letter, resume and names of three professional references by March 6, 2020. Review of applications will begin immediately and remain open until the position is filled.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.