Greeley Peace Scholar Events Coordinator

Apply now Job no: 508066
Work type: Hourly
Campus: UMass Lowell
Department: Fine Arts Humanities & Soc Sci
Categories: Event Planning

General Summary of Position:

The Greeley Peace Scholar Board seeks an Events Coordinator. This is a part-time 12-month position (for up to two years), for an average of 10 hours per week.

Responsibilities include:

  • Maintain communication with Greeley Scholar(s) and guests in coordination with Greeley Committee Chairs
  • Coordinate with Greeley Board Co-Chairs to develop planning meeting agendas and distributing meeting notes
  • Schedule event planning meetings
  • Create and manage event planning timelines
  • For virtual events, work with IT to help identify the best platform for the virtual event and assist with the logistics of planning  and hosting the virtual event
  • When we return to campus (anticipated Fall 2021):
    • Identify and secure venues
    • Book flights, reserve hotel, and arrange transportation for speakers
    • Work with the Office of Hospitality Services and Aramark on event logistics (including but not limited to food orders, spacing needs, AV needs)
  • Coordinate with UML departments/programs and community organizations on event planning (virtual and in person).
  • Collaborate with FAHSS Dean’s Office, university relations and advancement teams to coordinate event needs
  • Advertise events through (as appropriate) flyers, posters, social media, email, phone, etc.
  • Send out invitations and RSVP to targeted groups
  • Manage budget, create contracts as needed and pay invoices

Minimum Qualifications (Required):

  • Bachelor’s degree required
  • Experience with Zoom and/or other virtual platforms
  • Advanced communication skills

Preferred Qualifications

  • Graduate degree preferred
  • Experience with project management especially in an academic setting and/or history of managing complex events with varied constituents preferred
  • Experience providing rapid response to high-level requests and/or senior leadership needs preferred

Special Instructions to Applicants:

This is a temporary, part-time, non-benefited, non-union position.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.  

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.  

Advertised: Eastern Daylight Time
Applications close:

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.