Head Women’s Swimming Coach/Equipment Room Director/Aquatics Director

Apply now Job no: 509154
Work type: Staff Full Time
Campus: UMass Dartmouth
Department: Athletic Department
Pay Grade: 15
Categories: Athletics

OFFICIAL JOB TITLE: Head Women’s Swimming Coach/ Equipment Room Director/Aquatics Director  

DIVISION: A & F                             

DEPARTMENT:  Athletics & Recreation

BARGAINING UNIT STATUS:  ESU 15                                                 

EEO STATUS:                  

JOB CODE:                                                                                                 


REPORTS TO: Associate Director of Athletics


Benefits at UMass Dartmouth

SUPERVISES:  Supervises assistant coaches and student employees associated with Women’s Swimming & Diving. Supervises staff and student employees in Equipment Room. Supervises pool lifeguards.

SUMMARY PURPOSE OF POSITION: Serve as the head coach of the women’s swimming and diving program. Perform all of the duties associated with being the Head Coach including managing games and practices, recruitment, fundraising, retention, budget management, supervision and mentoring of student-athletes, scheduling, etc.  Manage equipment room operations the department. Perform Aquatics Director functions. Serve as an athletic administrator on duty at home events in the spring.

Follows the University’s best practices to build and/or support student academic success and retention and assist in meeting strategic objectives for persistence and timely graduation of all the student population.


  • Responsible for practice and game preparation with an emphasis on strategy and skill development. Organizes, plans, schedules, and conducts safe training, practices and conditioning activities, in a professional manner.
  • Assesses skills and instructs student-athletes on technique and is responsible for all areas of team performance. Maintains and enhances expertise and game strategies to be competitive within the conference and regionally.
  • Fosters an academic and athletic experience which aligns with the ideals of the NCAA Division III philosophy. Embraces and models the philosophy which emphasizes a balance of academics and athletics.
  • Creates a diverse and inclusive team environment that leads to student-athletes meeting their full potential academically, athletically, and in the community. Included, are the lessons of character building and life skills (sportsmanship, leadership, civic engagement, career development, time management, etc.).
  • Provides mentorship to student-athletes around taking responsibility for their actions. Monitors behavior that could be detrimental to an individual and the team.
  • Devises an annual recruiting plan and implements recruiting strategies to yield student-athletes. Identifies, evaluates, and actively recruits academically and athletically qualified student-athletes.
  • Manages and maintains an updated recruiting database to enable the recruiting coordinator to provide monthly recruiting reports.
  • Devises annual plans to meet fundraising goals and engage alumni, and other key constituents.
  • Adheres to and assists with the development of the team budget.
  • Adheres to departmental procedures relative to purchasing and travel expenditures. Maintains and submits Pro card records to department representative.
  • Assists with the coordination of team travel and logistics, including vehicles, lodging, and meals.
  • Responsible for creating a competitive schedule within departmental parameters.
  • Coordinates the scheduling of facilities for practices.
  • Provides opportunities for student-athletes to receive and provide feedback.
  • Hires, oversees, evaluates, and develops assistant coaches and volunteers.
  • Works with the sports medicine and strength and conditioning staff to support the physical and mental well-being needs of the student-athletes.
  • Collaborates with athletic staff to monitor the academic progress of student-athletes to ensure that athletic eligibility and academic standards are maintained.
  • Provides the sports information staff with specific team information when requested.
  • Assists with the selection and ordering of new team equipment. Maintains commitment to department branding standards.
  • Responsible for managing the social media team accounts in accordance with university and department policies.
  • Maintains a thorough knowledge of NCAA, conference, and institutional rules and regulations.
  • Adheres to Little East Conference policies (ex. sportsmanship, video exchange, meetings, etc.)
  • Reports any alleged violations of NCAA, conference, or institutional rules and regulations. Acknowledges self as a mandatory reporter (CSA).
  • Develops, plans, and promotes summer camps and/or clinics.
  • Ensures varsity team members are compliant with trainings, forms, and policy.
  •   Serves as an athletic administrator on duty at home events in the sprint.
  •   Creates and implements all Equipment Room policies and procedures.
  •   Utilize software programs to maintain a detailed inventory of all equipment an apparel.
  •   Administers all aspects of the equipment room and ensures proper coverage based on hours of operation.
  •   Supervises the operation of a laundry service for both practice and competitive events. 
  •   Coordinates daily laundry schedules for intercollegiate sports teams.
  •   Organizes and oversees the distribution and collection of equipment before and after every sport season.
  •   Maintains records and coordinates account holds with Administrative Assistant.
  •   Prepares purchase orders in collaboration with supervisor and business manager. Track status of deliveries and inventories  orders upon arrival.
  • Works with coaches and staff to ensure all necessary equipment and supplies are available before the start of the sport season. Coordinates team meetings at the beginning and end of each season. Understands and relays proper brand standards to vendors.
  • Researches and organizes a list of equipment and materials needed annually.
  • Collaborates with the athletic training staff on safe fitting of equipment for student-athletes.
  • Repairs, maintains, and disposes of equipment as needed.
  • Serves as the primary liaison with University Receiving to coordinate and oversee the delivery and receiving of apparel and equipment from vendors. Maintains storage and security of the room.
  • Oversees, hires, trains, assigns hours, and approves time for work study students and part-time professional employee inthe equipment room. Hire, assign, train, and supervise certified lifeguards.
  • Implement regulations and water safety procedure.
  • Order, maintain inventory, and properly store pool chemicals. Perform the functions of the Certified Pool Operator (CPO).
  • Schedule the pool for athletic trainers, open swim hours, recreation and intramural activities, and other student groups.
  • Attend all staff and campus-wide meetings, as well as department events.
  • Performs other duties as requested by the Athletic Director (ex. search committees, campus committees, special projects related to current scope of work, etc.)


EDUCATION:  Bachelor’s Degree

EXPERIENCE:  Demonstrated 3-5 years.  Assistant and/or head coaching experience at the collegiate level.  Successful experience recruiting student-athletes at the collegiate level.  Previous experience with athletic administration duties at the collegiate level.

OTHER:  Ability to work flexible hours which includes evenings  and weekends.

Must have a valid driver’s license, a good driving record and the ability to drive vans to and from swim meets. Driver’s license must remain valid throughout the duration of employment in the position.

Takes and successfully passes the NCAA Division III Rules Test, maintains certifications, and completes assigned trainings annually.


    • Strong commitment to diversity, equity and inclusion.
    • Knowledge, understanding, and ability to apply and instruct sport-specific skills, techniques, and strategies.
    • Commitment to customer service.
    • Understanding of technology including video breakdown, recruiting software, etc.
    • Ability to recruit and retain quality student-athletes.
    • Ability to fundraise and cultivate alumni base.
    • Excellent organizational, interpersonal, and communication skills. Responsive and timely in communication to supervisor, support staff, and all general inquiries.
    • Demonstrated commitment to the academic success of student-athletes.
    • Ability and willingness to work effectively in a team atmosphere in the athletic department.
    • Strong commitment to the NCAA D-III philosophy; shares and promotes the philosophy of the athletic department.
    • Ability to counsel student-athletes.
    • Demonstrated strong written and verbal communication and organizational skills.
    • Maintains a steady and professional demeanor.
    • Strong commitment to professional development.
    • Knowledge and ability to implement University and NCAA policies and procedures.
    • Ability to maintain favorable relations with University and community groups.
    • Ability to work independently and organize an integral area within the Department of Athletics.
    • Ability to work with minimum supervision. Ability to generate new ideas independently; must be a self-starter.
    • Ability to obtain CPR, AED, First Aid certification.


  • Head coaching experience at the collegiate level
  • Former student-athlete
  • Fundraising experience
  • Master’s Degree
  • Certified Pool Operator (CPO)

Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.

To apply please submit a letter of interest, current resume and the contact information for three  professional references.

The deadline for internal applicants to apply is August 3, 2021.

The deadline for all other is August 9, 2021.


Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

Back to search results Apply now Refer a friend

Share this:

| More

The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.