Clerk IV - Economics Administrative Assistant (Part-time & Hybrid)

Apply now Job no: 516913
Work type: Staff Part Time
Campus: UMass Amherst
Department: Economics
Pay Grade: 13
Categories: Administrative/Office Support

About UMass Amherst 

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.  

 

Job Summary 

The Administrative Assistant/Clerk IV provides a range of administrative and operational support for the Department of Economics. 

 

Essential Functions 

  • Coordinates and supports the administrative and organizational aspects of faculty and staff searches. Posts position advertisements in the appropriate professional journals and websites. Sets up user accounts for search committee members and update records as required. 

  • Assists with arranging job candidate visits, including travel, hotel reservations and interview scheduling. 

  • Coordinates with the Chair, Personnel Committee Chair, and Director of Administration and Research to prepare faculty tenure and mini-tenure cases, PMYR cases, annual faculty reports, sabbatical leave requests, unpaid leaves and course buyouts in an organized and timely manner. 

  • Maintains personnel files and consults with Dean's office Human Resources staff to provide department faculty and staff current and updated information on personnel policies and procedures. 

  • Serves as Department time and attendance coordinator for faculty, staff and student employees. Prepares submission reports for Department Chair approval. 

  • Provides assistance with event coordination, including ordering food and reserving space.  Manages department Google calendar and reserve rooms for non-class events. 

 

Other Functions 

  • Serves in a back-up role for other department staff as needed.  Performs other related duties as assigned by supervisor with flexibility. 

 

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

  • A minimum of 1 year full-time, or equivalent part-time, office administration experience. 

  • Excellent attention to detail. 

  • Ability to understand and apply University personnel practices, policies and procedures. 

  • Ability to make decisions in accordance with laws and regulations and to apply these appropriately. 

  • Ability to communicate effectively, including strong writing and editing skills. 

  • Extensive organizational and problem-solving skills. 

  • Ability to understand and follow complex oral and written instructions. 

  • Excellent computer usage skills including email, spreadsheets, word processing, and databases. 

  • Ability to work with a minimum of supervision. 

  • Ability to interact effectively with people from diverse backgrounds. 

  • Ability to initiate and implement self-directed assignments. 

  • Ability to work collaboratively and effectively with students, faculty, and staff from diverse backgrounds. 

  • Flexibility to work in a large and complex department with a high degree of assertiveness and initiative and willingness to take on a variety of tasks related to the successful operation and administration of the Department. 

  • Ability to make sound and mature decisions and to carry out assignments in an organized and timely manner, balancing the demands of concurrent and potentially competing projects. 

  • Ability to follow office practices and procedures and policies. 

 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

  • Experience working in a higher education environment. 

  • Associate's Degree (in Business Administration or closely related field of study). 

  • Experience with University personnel systems. 

 

Physical Demands/Working Conditions 

Typical office environment. 

 

Work Schedule 

35 weeks per year at 80% time or equivalent schedule. 

Part Time

Summers Off

This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore. 

 

Salary Information 

Grade 13

 

Special Instructions to Applicants  

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action. 

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.