Administrative Assistant / Clerk IV - HYBRID OPTIONS available

Apply now Job no: 518884
Work type: Staff Full Time
Campus: UMass Amherst
Department: Dean - College of Nursing
Pay Grade: 13
Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

Provide administrative assistance for the Associate Dean for Academic Affairs (ADAA) and the Associate Dean for Research (ADR) in the Elaine Marieb College of Nursing.


Essential Functions

  • Perform administrative duties for the ADAA and ADR. Responsibilities include greeting guests; screening calls; managing calendars; making travel, meeting, teleconference arrangements; typing/editing/formatting documents; preparing tables, and customer relations.
  • Serve as CAPS representative (Course/Teaching Schedule) and room scheduler for the College and provide clerical support for the Academic Affairs Leadership Team (AALT) committee
  • Prepare documentation and process reimbursement of travel and provide timely submission of requests to purchase goods and services along with new vendor/sole source information to the business office for approval.
  • Provide clerical assistance to faculty that are organizing CON events.  Responsibilities include discussing plans with faculty and updating both an event timeline spreadsheet and a budget spreadsheet from quotes obtained based upon faculty direction, communicating with event planners at UMass Auxiliary Services or local hotels, and other clerical services such as travel arrangements, parking passes, and general office tasks needed to assist faculty with organizing the event.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • 3 years full-time, or equivalent part-time experience, in administrative/clerical work.
    • An associate degree or higher with a major in business administration, business management, or public administration may be substituted for 1 year of the required experience.
  • Highly skilled with MS Office products including Word, Excel, PowerPoint, and Exchange Calendaring. Open to learning new software as needed.
  • Able to organize and maintain files both electronic and on paper.
  • Sensitivity to confidential matters is required.
  • Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients, students, and vendors.


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Experience in Higher Education preferred


Additional Details

  • Some travel may be necessary representing the Elaine Marieb College of Nursing at events and programs.
  • Willingness to work outside normal hours occasionally in support of College of Nursing events.
  • This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore


Work Schedule

37.5 hours per week Monday through Friday between 8:00 am and 5:00 pm.


Salary Information

Grade 13


Special Instructions to Applicants

Along with the application, please submit a resume, cover letter and contact information for three (3) professional references.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.