Clerical Assistant (Auxiliary HR Specialist)

Apply now Job no: 519199
Work type: Hourly
Campus: UMass Amherst
Department: Auxiliary Services
Pay Grade: No Pay Grade
Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

This position will provide general administrative support in Auxiliary Enterprises (AE) Human Resources.


Essential Functions

  • Assists with day-to-day administration of AE HR/personnel paperwork and ensure timely submission to appropriate offices.
  • Assists with preparing and processing personnel actions related to AE hiring.
  • Helps process undergraduate student hires/actions and coordinates new hire paperwork.
  • Supports AE HR staff with general office duties as needed.
  • Participate in project-based HR initiatives.
  • Participate in campus HR professional development training, conferences, and meetings.
  • Perform other related duties and assist in projects as assigned by the HR Director.


Other Functions

  • Performs other duties as assigned.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • High School Diploma with one (1) to three (3) year's of experience in Customer Service. A Bachelor's degree can be substituted for years of experience.
  • Strong interpersonal skills with the ability to work both independently and as part of an effective team with a highly cooperative and collaborative work style.
  • Contributes to the creation of a respectful, inclusive environment that is supportive of diversity.
  • Strong organizational and computer skills with attention to detail with the ability to complete assignments quickly while balancing the demands of concurrent and potentially competing projects.
  • Uses access to sensitive and/or not yet public university-related information only in the performance or the responsibilities of position and exercises care to prevent unnecessary disclosure to others.
  • Ability to follow written and verbal instructions.
  • Proficient in the use of Microsoft Office software (Word, Excel, PowerPoint and Access).


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bilingual.
  • Experience working in an HR role in a union environment or higher education.
  • Supervisory experience.


Physical Demands/Working Conditions

Typical office environment.


Work Schedule

  • Monday - Friday.
  • 8:30am - 5:00pm.
  • Temporary, non-benefited position.


Salary Information

$18.00 - $23.00 per hour.


Special Instructions to Applicants

Applicants must complete online application, submit a resume, and provide contact information for three (3) professional references.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend

The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.