Grants & Contracts Coordinator (Ctr. for Braiding Indigenous Knowledges & Science (CBIKS) Admin. Mgr. - Hybrid Opportunity)

Apply now Job no: 520551
Work type: Staff Full Time
Campus: UMass Amherst
Department: Dean - Social & Behavioral Sci
Pay Grade: 16
Categories: Sponsored Programs, Grants and Contracts, Administrative & Office Support

About UMass Amherst 

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. 


Job Summary

The National Science Foundation Center for Braiding Indigenous Knowledges and Science (CBIKS) Administrative Manager is responsible for all grant administration of CBIKS including financial management, subrecipient coordination, ordering, scheduling, logistics, and financial projections. This position also supports travel reimbursements and workshop and conference activities. 


Essential Functions 

  • Manages financial and personnel administration for the CBIKS NSF grant award.  
  • Reviews grant award expenses for compliance with University and NSF policies and provides effective guidance to CBIKS leadership as it pertains to the NSF Center grant award. 
  • Prepares post-grant award purchase orders that are aligned with the expenses budgeted in the grant award, and in compliance with University/NSF/state/federal policies. 
  • Completes travel, workshop and conference administration processes for CBIKS activities. 
  • Prepares post-grant award staff and graduate student personnel appointments and other compensation-related documents. 
  • Coordinates with subrecipient awardees to ensure budget and expenditures are processed and reconciled in accordance with the award. 
  • Provides problem solving in difficult or complex requests to support the goals of grant fulfillment. 
  • Builds and maintains effective communication channels with the Managing Director, Principle Investigators, and other stakeholders. 
  • Liaises with other University departments and NSF to exchange information and coordinate activities in a timely manner. 
  • Assists with the preparation of financial, progress and effort reports. Prepares forms, documents and reports required by the NSF or University. 
  • Monitors budget compliance within grants and contracts. Makes recommendations for reconciling budgetary discrepancies and reallocations. 


Other Functions

  • Performs other duties as assigned.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • High School diploma and three (3) years' of experience in grants/contracts administration.
    • An Associate’s Degree or higher degree with a major in accounting, business administration, or related field may be substituted for two (2) years' of the required experience.
  • Excellent knowledge of financial practices, with the ability to develop and prepare budgets, ability to maintain financial records and prepare reports from those records, including advanced use of MS Excel. 
  • Ability to read, understand, apply and explain rules, regulations and policies/procedures regarding post-grants award administration. 
  • Excellent ability to work productively and independently with a minimum of supervision and as part of an effective team with a highly cooperative and collaborative work style. 
  • Excellent oral and written communication skills with the ability to interact effectively with a diverse population of staff, faculty, students and off-campus constituents. 
  • Extensive organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects. 
  • Ability to work effectively under pressure and varying situations with independence, flexibility, competent judgment and discretion. 


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree.
  • Knowledge of current University policies, procedures and practices related to grant, financial, and personnel functions. 
  • Understanding of indigenous communities.  


Physical Demands/Working Conditions

  • Typical office environment.  


Additional Details

  • This is a 5-year, term-limited position. Continuation of the position is contingent upon grant funding.
  • May supervise graduate and undergraduate assistants.   


Work Schedule

  • Monday – Friday, 8:30am - 5:00pm.
  • This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement.


Salary Information

  • Grade 16


Special Instructions to Applicants

Along with the application, please submit a resume, cover letter and provide contact information for three (3) professional references. The search will remain open until position is filled.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.