Senior System Encoder

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Work type: Staff Full Time
Campus: UMass Boston
Department: Registrar's Office
Pay Grade: 33
Categories: Information Technology, Professional Staff Union (PSU)

General Summary: 

The Senior System Encoder is responsible for the oversight of several software applications considered third-party to the Peoplesoft Student Information System. These will include the CollegeSource suite of products, (including: the uAchieve degree audit, the Planner, the Scheduler, and the Transfer Credit Articulation system), and the Modern Campus Acalog catalog.

This person is responsible for the analysis of all of the above-named systems to ensure they meet the existing business needs of the University. This person will provide a leadership role to the System Encoder and will assign all duties regarding the maintenance of the CollegeSource suite of products for both graduate and undergraduate degree requirements.

This person is also part of the team responsible for the maintenance of the university catalog software Acalog, licensed by Modern Campus. Course approvals and program changes approved and processed through the university curriculum management software will be configured into the Acalog catalog.

Examples of Duties: 

  • Working within the CollegeSource algorithm, analyze degree requirements and interpret the encoding necessary to create a comprehensive degree audit report.
  • Interpret all university written graduation requirements, rules, and policies into code in uAchieve, the university’s degree audit system, for all undergraduate and graduate programs.
  • Encode and maintain the CollegeSource 4-Year Planner per system requirements.
  • Encode and maintain the CollegeSource Schedule, the course scheduling software.
  • Validate anomalies in the system and perform the required research and troubleshooting to improve system functionality.
  • Supervise and engage in comprehensive testing during all related system upgrades.
  • Oversee the resolution of data between the degree audit report and the student academic record.
  • Encode all approved program and course changes into the university catalog software.
  • Perform other duties as assigned, including but not limited to office phone calls and emails. 


A bachelor’s degree from an accredited institution and at least five (5) years of experience in a higher education setting required. Experience in university curriculum issues and business processes are required.  Two (2) years of experience encoding in an automated degree audit system is required.

Proficiency in writing Oracle SQL and understanding database table structure is preferred.

The incumbent may be required to work evenings and/or weekends, as needed.  Some travel for training or conferences may be required.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 


Salary Ranges

This is an exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact or 617-287-5150.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.