SBS Dean's Office - Human Resources Specialist (Hybrid Opportunity)

Apply now Job no: 522889
Work type: Staff Full Time
Campus: UMass Amherst
Department: Dean - Social & Behavioral Sci
Pay Grade: 26
Categories: Human Resources

About UMass Amherst 

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. 


Job Summary 

Under the general direction of the Director of Personnel for the College of Social and Behavioral Sciences (SBS), the Human Resources (HR) Specialist supports the College in meeting its operational and strategic objectives, with a high degree of judgment, initiative, and leadership.  This position serves as an advisor and consultant on matters related to human resource management, personnel policies and procedures. 


Essential Functions 

  • In collaboration with the Director of Personnel, provide human resources support for the College. Maintains current knowledge and understanding of legal and regulatory requirements and campus policies, practices, and procedures. Interprets University HR policies for the college and ensures compliance with the established guidelines. Identifies non-compliant issues and contacts managers to discuss and determine resolution. Consults with the Office of the Provost, Chancellor or President, and Central HR for policy clarification, as needed. 
  • Ensures HR processes throughout the College are coordinated effectively and facilitates the College's transition from paper to electronic processes. Maintains and safeguards confidential personnel records and files. Runs reports and analyzes HR data to provide information and recommendations to the Dean, Associate Deans, Department Chairs, Director of Personnel, Provost's Office, Central HR and any other departments/entities on campus, as necessary.  
  • Develops training materials and provides intensive one-on-one, on-site personnel training for new departmental personnel staff. 
  • In partnership with the Director, facilitates informational human resources meetings and trainings for personnel staff in SBS departments/schools, institutes, and centers. Develops informational handouts for reference to explain new processes, procedures or contract updates. 
  • Advises Department Chairs, faculty, and staff on personnel processes. Fields questions and facilitates solutions. 
  • Facilitates personnel processes and actions to include, but not limited to new hires, reappointments, electronic personnel action forms, sabbatical leaves, Family and Medical Leave Act (FMLA), periodic multi-year review (PMYR), Annual Faculty Reports (AFR) and employee evaluations. Creates and maintains databases for monitoring personnel activity. 
  • Advises hiring managers in the search process for non-tenured faculty, staff, and temporary employees. Utilizes talent management software to ensure proper applicant pools are generated and applicants are dispositioned appropriately in database. Reviews search documentation and ensures compliance with the University's hiring processes. Assists Records Manager with all aspects of search including, but not limited to, obtaining offer approvals, closing the requisition, and preparing all new hire paperwork. 
  • Manages faculty additional compensation process.  Reviews additional compensation forms to ensure compliance with university, state, and federal Circular A-21 rules and regulations.  Reviews submissions to ensure consistency with federal rules and regulations regarding both description of services and amount of additional compensation requested. Develops and manages a database to track SBS faculty additional compensation submissions.  Monitors annual base salary limitations specific to respective federal agency and university guidelines.   
  • Through the Academic Personnel Workflow System (APWS), initiates and monitors tenure, reappointment through tenure decision year (TDY), and promotion cases, ensuring that cases are prepared on time and in accordance with University policies and union contracts. Coordinates Senior Lecturer CPC member selection and manages and oversees Senior Lecturer CPC meetings. Works with the Director of Personnel and Chair(s) of the College Personnel Committee to establish a schedule of meetings to review faculty personnel cases. 
  • Develops collaborative working relationships with Central HR, Provost’s Office, Chancellor’s Office, Research and Engagement, Graduate School, and other areas on campus. Liaison with campus offices, community partners, external vendors, and professional organizations as required for position success. 
  • Recruits, trains and supervises 1-3 students per semester. 


Other Functions 

  • Performs related duties as assigned or required to meet department, executive area/division, and University goals and objectives. 
  • Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy. 
  • Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration. 
  • Understands and contributes to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity. 
  • Uses access to sensitive and/or not yet public University-related information only in the performance of the responsibilities of position and exercise care to prevent unnecessary disclosure to others. 


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

  • Bachelor's Degree and 3 years’ human resources experience, or an Associate's Degree and 5 years’ experience. A degree concentration in Human Resources, Business Administration, or Social Sciences may be substituted for 1 year of the required experience. 
  • Excellent ability to work both independently and to be part of an effective team with a highly cooperative and collaborative work style. The ability to adapt and work effectively as the situation changes. 
  • Excellent interpersonal communication skills with the ability to interact effectively, and create and maintain harmonious relationships with a diverse population of staff, faculty, students and off-campus constituents. 
  • Flexibility to work with initiative and willingness to take on a variety of tasks related to the successful operation and administration of the Dean’s Office. Ability to work effectively under pressure and varying situations with independence, competent judgment and discretion. Extensive organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects. 
  • Excellent ability to collect data from multiple sources to keep track of ongoing personnel matters. Excellent computer usage skills including email, spreadsheets (including formulas), word processing, and databases. 
  • Must have the ability to stay on task and work productively with a minimum of supervision. Ability to write concisely, express thoughts clearly and develop ideas in a logical sequence. 
  • Ability to investigate a situation, seek out additional information and resolve discrepancies. The ability to think through problems, organize information, identify key factors and underlying causes to generate solutions. 
  • Ability to read, understand, apply and explain rules, regulations and policies/procedures related to duties. Ability to understand and follow complex oral and written instructions and create effective and efficient work processes. Ability to exercise sound judgment and maintain confidentiality. 


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

  • PHR or SPHR-CP certification. 
  • Knowledge of University systems. 


Physical Demands/Working Conditions 

  • Typical office environment. 
  • This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the Professional Staff Union collective bargaining agreement.


Additional Details 

  • Has Dean level signature authority on personnel actions. 


Work Schedule 

  • Monday-Friday, 8:30 am - 5:00 pm (37.50 hours/week). 
  • Required to work occasional evenings and/or weekends. 


Salary Information 

Level  26


Special Instructions to Applicants 

Upload your resume and cover letter along with your completed application. Our team will check references at the final stage of the interview process. Please be prepared to provide contact information for at least three (3) professional references. This position will remain open until filled or the advertised closing date, whichever occurs first. Early submissions are recommended.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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Applications close: Eastern Daylight Time

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.