Sponsored Research Administrator

Apply now Job no: 523571
Work type: Staff Full Time
Campus: UMass Boston
Department: Research & Sponsored Programs
Pay Grade: 32
Categories: Sponsored Programs, Grants and Contracts, Professional Staff Union (PSU)

General Summary: 

Reporting to the Associate Director of ORSP Post Award Support Services, the Sponsored Research Administrator will coordinate all externally funded award actions (new awards, modifications and connected non-financial actions) to ensure consistent, compliant, and timely system setups and sponsor communications on behalf of the University by collaborating with Preaward, Postaward, Department Research Administrators and Principal Investigators. This position is the foundation for ensuring accurate data is entered into our systems to allow for reliable reporting on proposals and awards for senior leadership, deans, chairs and PIs.

Examples of Duties: 

•Interface and coordinate with preaward staff to review award action documentation for completeness and consistency.
•Process award actions in all research administration systems both internal and external (i.e. new award set-ups, NCEs, amendments).
•Oversee the accurate transfer of system data from Preaward (Kuali) to Postaward (PeopleSoft) occurs. Review daily error reports and reconcile all actions with errors and verify integration in PS Grants Module. Troubleshoot award action issues with GCAs, FRAs, eRA and DRAs as needed.
•Communicate with research support team and PIs to inform them of the award setup and to assist in coordination of any needed updates or changes and plan for kick-off meetings.
•Manage award actions log on the OneDrive.
•Attend weekly Pre/Post Set-up meetings to discuss business processes, changes and specific issues.
•Support eRA with integration testing and updates to the module configurations.
•Maintain an updated version of the Kuali Awards Guide pursuant to changes in the business process.
•Kuali and PeopleSoft quality control; run regular reports (award setup and daily user queries) to identify inconsistencies and/or errors and resolve.
•Generate regular reports for central ORSP and DRA teams for workload identification and management purposes.
•Assist in internal and external data reporting needs for the university.
•Other duties as assigned.


•Bachelor’s Degree in Business, Public Administration, Finance or a closely related field relevant to post-award grants administration, Master’s Degree preferred, with three-five (3-5) years of progressive and successful experience in research administration in an academic or equivalent setting is required.

•Experience in grants, research, compliance and/or financial administration is required.

•Proven advanced skills in Excel is preferred.

•Demonstrated performance in establishing and maintaining productive and collaborative relationships with a full range of internal and external constituencies is necessary.

•Proven detail-oriented work style in collaboration with effective written and verbal communication skills is necessary.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade:      32        

Salary Ranges

This is an exempt union position. 

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HRDirect@umb.edu or 617-287-5150.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.