OFFICIAL JOB TITLE: Assistant Dean for Operations   

DIVISION: Academic Affairs

DEPARTMENT: College of Arts and Sciences

FLSA STATUS: Exempt                                 

REPORTS TO: Dean of the College of Arts and Sciences

SUPERVISION: Supervises two administrative assistants and may supervise other staff.

SUMMARY OF POSITION:

The Assistant Dean for Operations serves on the leadership team of the College of Arts and Sciences Dean’s Office and assists the Dean and Associate Dean in executing the mission and responsibilities of CAS with particular emphasis on academic scheduling, student recruitment, data analysis and enrollment management, hiring processes, and budgetary support. The Assistant Dean for Operations works collaboratively with the Dean’s Office staff, department chairpersons, and offices across campus. This is a professional management non-unit position. Exceptionally high degrees of confidentiality and discretion are required in this position. As such, the incumbent is a confidential employee as defined in M.G.L. Chapter 150E, Section 1.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Work collaboratively with the Dean and CAS Department Chairs to coordinate and review academic course schedules for all CAS departments and programs
• Work collaboratively with the Dean, Associate Dean, Department Chairs, and staff to coordinate admissions events and student recruitment initiatives for the College
• Provide faculty workload and productivity analyses
• Assist the Dean with the preparation of the instructional budget, including oversight of part-time instructor and teaching assistant hiring
• Work with the Dean, department chairpersons, and Human Resources to coordinate faculty recruitment and related personnel/hiring tasks
• Work with the Dean and Associate Dean to gather, analyze, and communicate data related to academic program growth, course enrollment trends, and other curricular metrics
• Work with the Assistant Dean for Student Affairs to gather, analyze, and communicate data related to student success, retention, and timely academic progress
• In collaboration with University Marketing, work to increase visibility of CAS programs, faculty scholarship and research, and student accomplishments through internal and external platforms
• Communicate and promote compliance with current institutional policies
• Supervise and evaluate office staff and ensure efficient workflow
• Other duties as assigned

MINIMUM QUALIFICATIONS (REQUIRED):

• EDUCATION: The incumbent will hold a Master’s Degree from an accredited University or College
• EXPERIENCE:
• Minimum five years’ experience working in higher education administration
• Demonstrated experience with academic schedule management
• Demonstrated experience with budget management, analysis, and projection
• Experience collaborating with faculty, staff, and senior administrators
• Experience using data management platforms, academic planning software, and enrollment management systems (i.e. People Soft, Concur, Heliocampus)
• Experience with event planning, student recruitment, and/or marketing in a higher education setting
• Experience facilitating cross-functional teams and committee work

PREFERRED QUALIFICATIONS:

• Strong written and verbal communication skills
• Ability to foster collaborative and collegial working environments and build partnerships across departments, offices, and units
• Ability to communicate complex information and decisions to diverse stakeholders in a clear, professional, and tactful manner
• Understanding and appreciation for the goals and values of academic programs in the humanities, social sciences, and sciences
• Proficiency in data analysis and interpretation to support evidence-based decision making related to academic programs, faculty workload, and other academic processes
• Familiarity with higher education planning methodologies and accreditation requirements
• Understanding of academic governance structures, collective bargaining practices, and shared governance principles
• Strong supervisory skills

ABOUT THE COLLEGE OF ARTS AND SCIENCES:

The largest college at UMass Dartmouth, CAS houses more than 60 undergraduate and graduate majors and minors in the humanities, sciences, and social sciences. The mission of the College of Arts & Sciences is to prepare all students for lifelong learning, productive and rewarding work, self-governance, and responsible democratic citizenship. We are committed to excellence in teaching, scholarship, and service at the graduate and undergraduate levels. Our academic programs provide learning experiences that encourage free and rigorous pursuit of knowledge, intellectual curiosity, respect for diverse points of view and cultures, appreciation of personal expression, and awareness of the role of an educated citizen in a democratic society. The College develops students who think critically and creatively, communicate effectively, and participate actively in their communities.

The College of Arts & Science’s 114 tenure-line faculty are internationally respected researchers and scholars, including 8 Fulbright Scholars. They address real-world challenges on issues such as the eradication of HIV, scalable numerical algorithms that power scientific simulations, women’s literary history in Portugal, and de-radicalization strategies in central Asia. CAS researchers collaborate across departments, colleges and schools and enjoy a history of substantive partnerships with corporations and research institutes. Faculty members are also known for their commitment to teaching and student success, as well as for forming long-lasting mentoring relationships with students. 

SALARY: $87,500-$129,000

UMass Dartmouth offers exciting benefits such as:

• 75% Employer-Paid Health Insurance
• Flexible Spending Accounts
• Life Insurance
• Long Term Disability
• State Pension Retirement Plan
• Optional Retirement Savings Plans
• Tuition Credit (Employee, Spouse, & Dependents)
• Twelve (12) paid holidays
• Paid personal, vacation, and sick time
• And More!

Benefits for Non-Unit Professional: Non-Unit Professional

Application Process:

Interested applicants are required to submit:

• A detailed letter of interest highlighting your experiences relative to the position
• Curriculum vitae
• Contact information for three professional references

The University of Massachusetts conducts background checks on potential employees. Employment is contingent on verification of background/credentials and work authorization eligibility.

Formal review of applications will be immediate and ongoing until the position is filled.

Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.