Clerical Assistant

Apply now Job no: 497519
Work type: Hourly
Campus: UMass Amherst
Department: Library -Admin Services
Categories: Temporary Non-Benefited

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

About UMass Amherst Libraries

UMass Amherst Libraries make up the largest publicly supported research library in New England with more than eight million physical and digital items available to users. As a key partner in teaching, learning, and research at UMass Amherst and beyond, the Libraries foster a diverse, inclusive, and user-centered environment in which to engage with ideas and acquire the skills necessary for independent learning and critical thinking. We value collaborations and partnerships; diversity and inclusion; innovation and creativity; openness and transparency; and sustainability and stewardship.


Job Summary

As the temporary, part time Metadata Specialist, catalog manuscripts, photographs and other materials in a variety of archival collections documenting disability rights, create descriptive metadata according to Special Collections and University Archives’ best practices using EAD and MODS metadata schema, enhance existing metadata and perform other duties as assigned in the Special Collections and University Archives Department of the University Library.


Essential Functions

  • Working with staff archivists, make recommendations for digitization priorities and prepare progress reports to share with the Head of the department and Project Coordinator.
  • Catalog manuscripts, photographs and other materials in a number of archival collections related to disability rights
  • Create descriptive metadata and review existing metadata and enhance it.  Ensure adherence to all relevant technical and metadata standards to provide access to information resources.
  • Use EAD and MODS metadata schema to describe photographs and other materials in manuscript collections.  Prepare an xml-compliant EAD or MODS record that conforms to all relevant metadata standards.


Other Functions

  • Conduct subject analysis for manuscripts, photographs and other materials.
  • Assemble and maintain an in-house controlled vocabulary.  Update other staff members as needed.
  • Perform other duties as assigned.
  • Work a schedule of Monday – Friday, daytime hours.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Four year college degree or high school diploma or equivalent plus two years relevant experience.
  • Excellent interpersonal skills.
  • Knowledge and education or experience in archival theory and practice.
  • Basic knowledge of EAD, DACS, MODS, DC and other relevant metadata standards.
  • Knowledge of digitization standards and practices.
  • Knowledge of Microsoft Office Suite.
  • Ability to organize, develop effective work processes, assess work priorities, and work independently.
  • Ability to analyze and describe historic documents.
  • Ability to establish and maintain harmonious working relationships and deal with the public graciously.
  • Ability to deal with ambiguity, change and innovation.
  • Ability to push book trucks, stretch, bend, and lift books and boxes of books.
  • Ability to meet the public graciously and tactfully and to establish and maintain harmonious working relationships with others.
  • Ability to work assigned shift, vary shift as necessary, and to work some evenings, weekend and holiday hours as assigned.


Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience working with archival and digital collections preferred.


Work Schedule

Monday – Friday daytime hours        


Salary Information

$15.00 per hour


 UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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Applications close: Eastern Standard Time

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.