Campus Activities Prog Coord

Apply now Job no: 497764
Work type: Staff Full Time
Campus: UMass Amherst
Department: Student Engagement AA
Pay Grade: 26
Categories: Student Affairs & Services

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under general direction of the Associate Director, the Campus Activities Program Coordinator will advise the University Programming Council (UPC) and Registered Student Organization Councils (RSOC) in planning events and implementing initiatives supporting university goals for the student experience and student success. Areas of primary focus include event planning, promotion and management; implementation of appropriate risk mitigation strategies; mandated compliance requirements; leadership development; and, associated assessment efforts. Success in this role will be informed by consistently demonstrated collaboration with stakeholders and fostering this behavior by UPC and student groups; communicating with broadly diverse populations; building positive and effective working relationships with student leaders and colleagues; appropriate application of prevailing policies and practices associated with this role; and, the effective and best use of allocated resources. This role is considered essential to strategic student retention efforts and reports to an Associate Director of Student Engagement and Leadership (SEL), or designee. Must supervise student employees.


Essential Functions

  • Advising - Serve as primary advisor to UPC and advise one or more RSOC as assigned. Provide guidance on student-initiated member recruitment and retention, event planning (including policy and procedure adherence, risk management, procurement, travel, and budget development and management). Assist group leaders with developing assessment plans for organizational effectiveness and for planned events. Ensure understanding and adherence to related compliance requirements and to provisions of the Code of Student Conduct. Monitor related budgets and produce reports, as required.
  • Major Event Planning and Support - Participate in and/or lead SEL planning efforts in support of major campus events; including but not limited to: First Six Weeks, New Students Orientation, Transfer Students Orientation, International Students  Orientation, Parent and Family Orientation, Homecoming, Parents and Family Weekend, Homecoming, Spring Concert, and Commencement. Provide event logistical support, as needed. Supervise night and/or weekend activities, as scheduled.
  • Risk Management -Ensure that related student groups/Councils are informed on essential risk management principles and practices. Document that group members have received applicable risk management training. Document risk management training and related follow-up actions. Ensure compliance with risk management policies and best practices. Assist with SEL risk management reporting.
  • Training - Ensure UPC and other assigned groups/Councils receive and complete training requirements as prescribed by SEL and/or the University. Ensure access by groups to related resources and reference materials. Update and keep current all related information and materials. Document these efforts as required by SEL for reporting purposes. Assist in development and implementation of SEL staff and student group multi-modal training plans, online modules, and the like, as requested.
  • Collaboration and Relationship-Building - Ensure that UPC and assigned Councils (and respective RSOs) learn, implement and routinely practice positive and effective and collaborative working relationships with associated SEL staff and other stakeholders. Monitor the quality of these working relationships and provide guidance for improvement, as needed. Serve as primary staff liaison for assigned groups to other campus departments and programs.
  • Financial and Budget Responsibilities for amounts between $501K to $5M - Apply and conform to internal financial policies to ensure transactions are processed properly (e.g. Tax, Human Resources, Legal, and Federal). Ensure accuracy of recorded data through the use of analytical reports and reconciliations. Develop budget for amounts between $251,000-$500,000 in Revenue Operations, Gifts/Endowments and the Student Activities Trust Fund (SATF) to include forecasting; monitor and report variances/problems and recommend solutions.
  • Required to work some nights and some weekends.


Other Functions

  • Perform related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.
  • Understand responsibilities with respect to Title IX, Clery and other compliance requirements.
  • Demonstrate capacity, skill and willingness to engage students and contribute to student success.
  • Work collaboratively with other campus stakeholders to fulfill the mission of Student Affairs and Campus Life.
  • Understand responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy.
  • Contribute toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.
  • Understand and contribute to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity.
  • Use access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercise care to prevent unnecessary disclosure to others.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree in Business Administration, Public Administration or related field plus three (3) years post-degree full-time work experience including risk management and/or event planning and/or compliance.
  • Excellent knowledge and application of best practices related to university-based risk management and mandated compliance requirements.
  • Proven ability to effectively train constituents using multiple methods and tools, including online applications, which respond effectively to diverse learning styles.
  • Superior presentation and interactive communication skills, listening and speaking, with individuals and in group settings.
  • Excellent ability to establish positive and effective working relationships with diverse populations; possess sensitivity to culturally diverse and marginalized populations.
  • Proven ability to effectively manage multiple concurrent priorities within established time frames.
  • Familiarity and level of comfort with Google Docs, MS Word, Excel, PowerPoint, and other productivity software
  • Driver's license and ability to travel as needed.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Master's degree in Higher Education Administration, Business Administration, Public Administration or related field plus one (1) year, post-baccalaureate full-time work experience, including risk management and/or event planning and/or compliance, in a university setting.


Physical Demands/Working Conditions

Ability to lift 30 pounds and stand for long periods of time on a limited basis.


Work Schedule

37.5 hours per week, M-F


Salary Information


Please view the hiring salary range at: PSU Salary Schedule.pdf for this 52 week position, 37.5 hours per week, plus benefits.


Special Instructions to Applicants

Please submit your cover letter, resume, and contact information for three professional references.

Applicants should apply by the deadline of 02-28-2019 in order to ensure consideration.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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Applications close: Eastern Standard Time

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.