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Human Resources Assistant-Human Resources

Apply now Job no: 500576
Work type: Staff Full Time
Campus: UMass Dartmouth
Department: Human Resources
Pay Grade: N03
Categories: Administrative & Office Support

General Statement of Duties and Responsibilities:

The Human Resources Assistant provides direct administrative support and assistance to the Director of Human Resources Partnerships. As such, the incumbent is a confidential employee as defined in M.G. L. Chapter 150E, Section 1. The Human Resources Assistant performs research, processes communications, maintains files, and prepares correspondence for the Director as well as other members of the Human Resources Leadership Team pertaining to all aspects of employee & labor relations, University policies, Human Resources policies and procedures, and relevant laws.  The Human Resources Assistant maintains regular communications with representatives of other state agencies, institutions of higher education, union officials, and members of the UMass Dartmouth management team and UMass System. Exceptionally high degree of confidentiality, discretion and customer service are required of this position.

Supervision Received:

The Human Resources Assistant reports to the Director of Human Resources Partnerships.

Supervision Exercised:

May supervise employees of a lower classification or student employees.

Hours: 9:00 a.m.-5:00 p.m.

Weekly Salary: $953.42

Examples of Duties (Essential Functions):

  • Conducts research, gathers confidential information, performs analyses, makes recommendations, and types memoranda, on a range of matters, including, but not limited to, University Human Resources policies and procedures, relevant laws, rules and regulations, general university policy, collective bargaining agreements, contract negotiations, and other employee and labor relations issues; confers and informs internal and external stakeholders on such information, as necessary.
  • Processes renewal appointments for University faculty and staff; processes Part-time Lecturer, Benefited Part-Time Lecturer, University Extension Lecturer and honorific appointments including verification, salary calculations and onboarding of new hires for specific positions, and other associated tasks.
  • Performs administrative duties as assigned including scheduling, calendar maintenance, drafting correspondence, mail processing, in-bound and outbound telephone calls, faxes, etc. 
  • Processes Personnel Action Forms for all University employees and perform data entry into the current Human Resources Information Systems (HRIS) according to standard operating procedures; generate queries.
  • Processes faculty personnel actions such as tenure, promotions, sabbaticals, etc.
  • Maintains and updates paper and electronic information and files; makes appropriate distributions pertaining to seniority lists, and service-award recognition days.
  • Cross-trains in other human resources functions in order to provide support and/or backup when necessary.
  • May supervise employees and work-study students.

Performs other duties as assigned

Qualifications:

EDUCATION:  Bachelor’s Degree or equivalent combination of education, training or experience to successfully perform the essential functions of the position.

EXPERIENCE:  Demonstrated three years of full-time or equivalent part-time, experience in office management, office administration, business administration, or business management.

 

KNOWLEDGE, SKILLS AND ABILITIES

        • Ability to communicate effectively orally and in writing.
        • Ability to work independently, take initiative and exercise sound judgment.
        • Ability to exercise discretion in handling confidential matters.
        • Ability to supervise, give direction, and manage projects.
        • Working knowledge of word processing and spreadsheet programs.
        • Working knowledge of general office procedures.
        • Ability to understand, interpret and explain complex documents such as policy and procedure manuals, federal and state laws, collective bargaining agreements, etc.

Preferred Qualifications:

PHR or SPHR certificate.

Previous Human Resources experience in an institution of higher education.

Environmental Demands:

  • Work generally performed in an office.
  • Frequent work performed with other people.
  • Frequent interactions with staff, managers and applicants.

Mental Requirements:

Must be able to communicate in English (speaking, writing and reading) at a level to effectively perform the essential functions of positions of the Human Resources Assistant position.

Frequent work at a rapid pace.

Physical Requirements:

Physical Activity  Frequency

Sitting-Frequent

Walking-Occasional

Climbing Stairs-Occasional

Crouching/Bending/Stooping-Occasional

Reaching-Occasional

Grasping-Occasional

Pushing/Pulling-Occasional

Near Vision-Constant

Far Vision-Constant

Talking-Constant

Smelling-Rare

Lifting/Carrying (20 lbs.)-Occasional

Traveling-Occasional

Frequency Key (hours per day): Never = 0 hours; Rare = up to 1 hour;

Occasional = 1 to 3 hours; Frequent = 3 to 6 hours; Constant = 6 to 7½ h ours.

Tools and Equipment Used:

  • Standard office machines and equipment
  • Telephone
  • Personal Computer

Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.      

To apply please submit a letter of interest, current resume and the contact information for three professional references.

                                          The deadline to apply is May 29, 2019.                                                                                             

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.