Mt Ida Campus Asst Director

Apply now Job no: 518296
Work type: Staff Full Time
Campus: Mt. Ida - Newton
Department: VC Admin & Finance Office
Pay Grade: 28
Categories: Accounting/Finance/Budget, Mt. Ida Campus - Newton

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.


Job Summary

Manages operational activities of the campus including budget management, space rentals, HR and other business operations. Maintains a confidential relationship with the Mt Ida Campus Director on sensitive campus policy, budgetary and personnel matters. Represents the Mt Ida Campus Director, where appropriate, on committees, task forces, and other administrative groups.


Essential Functions

  • Develops, negotiates, and implements rental strategies, both internal and external. Develops contracts for the rental and facilities space including residential accommodations. Coordinates, develops, and executes successful strategies for all segments of facility use and leases. Develops booking policies and procedures and manages rate increases/decreases.
  • Manages business operations including accounts receivables and payables via BuyWays and other UMass systems.  Assists in HR onboarding and payroll. Directs related personnel and services to ensure all tasks are accomplished and completed. Responsible for continuous improvement of business and administrative practices and processes with automation and procedural enhancements.
  • Works with the Mt Ida Campus Director to create business workflow system solutions for campus operations.  Analyzes operational data to be used for decision making.
  • Coordinate key personnel in the absence of the Campus Director when necessary.
  • Manages relationships with vendors and clients, ensuring prompt communication and attention to issues.  Develops strong partnerships that benefit the Campus and the University.
  • Provides confidential support to the Mt Ida Campus Director on personnel and financial matters.  Assists in developing policies and procedures for campus operations.
  • Operates as a generalist to find and solve operational problems and find solutions to improve the campus.
  • Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy.
  • Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.


Other Functions

Perform related duties as assigned or required to meet department, campus, executive area, and university goals and objectives.


Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree and 4 years’ experience in event management, preferably in higher education. 
  • Excellent customer service skills and relationship management.
  • Ability to manage in a complex environment.
  • Excellent organizational skills with attention to detail.
  • Ability to be a system-oriented thinker. 
  • Proven communication skills - written and verbal.
  • Skilled collaborator and team player. 


Physical Demands/Working Conditions

Typical Office Environment.


Additional Details

This position receives supervision from the Mt Ida Campus Director.


Work Schedule

Monday through Friday, 8:30 – 5:00 PM.


Salary Information

Level 28

Exempt Hiring Ranges


Special Instructions to Applicants

Along with the application, please submit a resume, cover letter and contact information for three (3) professional references.


UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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The University of Massachusetts is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.