Careers

Essential Functions 

• Processes hire, reappointment, and termination paperwork for all Departmental Assistant (03) appointments in the Biology Department. Submits and revises job descriptions and processes requisitions in Page Up. Explains HR policy and procedure to PI’s and applicants.
• Processes time and attendance and maintains payroll information. Answers payroll questions and resolves discrepancies. Monitors weekly payments, payroll encumbrances, and work-study allotments for hourly students and alerts appointing authorities of reporting discrepancies, low balances, or other problems. Follows established policy and procedure, makes recommendations for changes when needed, and maintains confidentiality at all times. 
• Performs all aspects of student hourly personnel appointments and maintains student personnel files. Ensures compliance with University policy, advises faculty and staff on hiring procedures, solicits and drafts job descriptions, and processes changes to existing appointments. 
• Assists with appointments, reappointments, salary adjustments and expirations, changes of funding, and terminations for staff, graduate assistantships and fellowships, Research Fellows, Postdoctoral Research Associates, and Senior Research Fellows. Ensures continuity of funding sources for grant funded personnel. Administers the visa application process and initiates background checks as needed. Works with the Controller’s Office when additional HR paperwork is needed on federal funding. 
• Assists with administering staff searches including, but not limited to, search initiation and preparation and placement of advertisements both on and off campus. Receives, maintains, and records all application materials in accordance with federal, state, and university guidelines. Participates in interviews for staff positions as requested by the Chair. 
• Directs, monitors, and evaluates assigned activities of student employees in the Biology HR Office. 
• Attends trainings for ongoing changes in HR systems.  
• Serves as a point of contact in the Department HR Office, providing information when possible and redirecting inquiries when needed. Responsible for other day-today operations of the Department HR Office including purchasing office supplies. Provides backup to HR Manager as required. 

• Performs other duties as assigned in support of the mission and goals of the College of Natural Sciences. 
• Work collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness.  
• Work in partnership with colleagues within the CNS community and across the campus to support the Dean’s strategic priorities. 
• Periodically updates Departmental website information regarding personnel and other information as requested.
• Operates a motor vehicle to travel to worksites. 

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High school diploma or equivalent.
• Two (2) years of office experience.
• Independent initiative. Must have the ability to stay on task and work productively and professionally with a minimum amount of supervision or guidance.
• Effective, pleasant oral communication in person and on the phone with a demonstrated commitment to customer service.
• Excellent written communication skills, including the ability to compose short memos and letters, enter content onto a departmental website, and knowledge of grammar, punctuation, and spelling. 
• Ability to supervise and direct the activities of student workers in support of day-to-day functions for the Biology Department. 
• Ability to exercise sound judgment and maintain confidentiality. The ability to think through problems, organize and seek out data/information, identify key factors and underlying causes, and generate solutions. 
• Strong organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects. 
• Strong interpersonal skills with the ability to interact effectively, and create and maintain harmonious relationships with a diverse population of staff, faculty, students, and off-campus constituents.  
• Willingness to learn new skills and adapt to change. 
• Ability to make mathematical calculations and tabulations rapidly and accurately. 
• Working knowledge of Microsoft Excel. 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Knowledge of HR procedures.