About UMass Amherst
UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.
Job Summary
Supervises the stock replenishment, ordering, receipt, issuance and distribution of materials, equipment and supplies at the Worcester Commons Residential /Retail operation Zone. Supervises the taking of inventories and related records and performs related administrative duties.
Essential Functions
- Supervises activities of stock and supplies within the Worcester Commons Residential/Retail Operation Zone area.
- Orders and issues liquor, food and paper goods and maintains related inventories.
- Plans operating and work schedules for the receiving, storage, coolers, and freezers area staff to provide satisfactory support to Worcester Commons Residential/Retail Operation Zone.
- Coordinates activities relating to shipping problems or discrepancies with appropriate shipper or vendor to facilitate the proper receipt and shipping of materials.
- Supervises order requisitions for equipment, materials and supplies to ensure compliance with established policy and procedure.
- Supervises preparation and packing of material for distribution to departments or other agencies to ensure safe and timely receipt of materials.
- Supervises taking of inventory, maintains related records and anticipates future stock and supply needs.
- Supervises truck loadings and unloading in the Receiving area and assigns delivery routing of stocks and supplies.
- Supervises receipt, invoices and external delivery companies (UPS, Fedex and such), and Corporate Express to Worcester Commons Residential/Retail Operation Zone Area.
- Supervises daily laundry run.
- Supervises the maintenance of storage areas ensuring proper storage methods are used to facilitate availability of material and provide security.
- Ensures safe handling of food items in accordance with ServSafe standards.
- Supervises First-In First-Out program.
- Develops appropriate safety standards relating to receiving, storage, and delivery functions within the department.
- Ensures that temperature logs are maintained.
- Develops and supervises regular cleaning program of Receiving Dock, Dry Storage area, coolers, and freezers within Worcester Commons Residential/Retail Zone area.
- Maintains attendance information on department employees in accordance with department policies and procedures and using a computerized record keeping system (Kronos).
- Maintains written and computerized records and logs of items received, issued and shipped including description of articles, type and other identifying information in accordance with established procedures.
- Enters invoices into FoodPro Menu Management System.
- Operates motor vehicles to make deliveries.
Other Functions
- Performs other related duties as assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
- Must possess Valid Massachusetts Class D driver’s license.
- Minimum of two (2) years supervisory experience.
- Minimum of two (2) years experience in receiving and issuing stock items.
- Considerable knowledge of storeroom methods and practices.
- Ability to supervise routine shipping and receiving operations.
- Ability to keep accurate records, particularly for storekeeping purposes.
- Ability to inspect food products for quality and acceptability.
- Good physical condition, strength and ability to facilitate the handling of bulky or heavy stock items.
- Ability to develop storage practices which assure best utilization of storage facilities.
- Ability to compose routine letters and memorandums.
- Ability to establish and maintain harmonious relationships.
- Strong customer service skills.
- Working knowledge of Microsoft Office Software.
Physical Demands/Working Conditions
- Must be able to lift up to 75lbs repeatedly.
- Must be comfortable working in walk in freezer and/or cooler.
- Must be able to stand for hours at a time, balance, carry, pull/push, repetitive movements, bend, drive, reach, sit, twist and lift.
Additional Details
Incumbents must be certified as food handlers within six (6) months of the appointment start date through a recognized program approved by the University of Massachusetts (i.e. ServSafe).
Work Schedule
Rotating Days Off 7am-3pm; includes weekends, holidays & evenings.
Salary Information
AFSCME Non-Exempt Grade 13.
Special Instructions to Applicants
Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.
UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.