POSITION TITLE: Senior Administrative Assistant
AGENCY: University of Massachusetts Dartmouth
SALARY: Grade 19
DATE PREPARED: July 2025
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
Provide direct administrative support to the Dean and Associate Dean of the Charlton College of Business (CCB); monitor CCB’s expenditures to ensure budgetary limits for all areas overseen by the Dean are not exceeded; prepare, review and analyze financial reports and other documents; prepare and review requisitions, purchase requests, payroll, contracts, etc. Oversee and monitor the general business/fiscal activities of the Dean’s Office while ensuring compliance with policies, procedures, laws, rules and regulations. Manage, coordinate, delegate and ensure completion of all clerical work in a timely manner. Must maintain a working knowledge of all CCB support staff functions and assist CCB support staff when needed. Must maintain an exceptionally high degree of confidentiality. Duties require a considerable degree of decision making.
SUPERVISION RECEIVED:
Receives direct supervision from the Dean of CCB. Receives functional supervision from the Associate Dean of CCB.
QUALIFICATIONS REQUIRED AT HIRE:
• Knowledge of the principles and practices of office management.
• Knowledge of the principles, practices and techniques of supervision.
• Knowledge of the methods of general report writing.
• Knowledge of the methods used in the preparation of charts, graphs and tables.
• Ability to understand, explain and apply the laws, rules, policies, procedures, etc., governing assigned unit activities.
• Ability to read and interpret documents such as financial reports, accounts, ledgers and contracts.
• Ability to determine the applicability of data, to draw conclusions and make appropriate recommendations.
• Ability to gather information through questioning individuals and by examining records and documents.
• Ability to determine proper format and procedures for assembling items of information.
• Ability to maintain accurate records.
• Ability to prepare general reports.
• Ability to communicate effectively in written and oral expression.
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
• Ability to deal tactfully with others.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to exercise sound judgment.
• Ability to exercise discretion in handling confidential information.
QUALIFICATIONS ACQUIRED ON THE JOB:
• Knowledge of the laws, rules, policies, procedures, etc. governing assigned unit activities.
• Knowledge of state purchasing procedures including terminology.
• Knowledge of agency procedures and guidelines governing purchasing.
• Knowledge of state budgeting and accounting procedures including terminology.
• Knowledge of the types and uses of agency forms
• (Based on the assignment) Knowledge of the standard principles and methods of inventory control of supplies and equipment.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in business administration or business management in a supervisory, administrative or managerial capacity, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration or business management may be substituted for a maximum of two years of the required experience*
II. A Graduate degree with a major in business administration or business management may be substituted for the required experience*
*Education toward such a degree will be prorated based on the proportion of the requirements completed.
LICENSE AND/OR CERTIFICATION REQUIREMENTS: None
DEPARTMENT: Dean Charlton College of Business Department
NO. OF POSITIONS: 1
INTERNAL/EXTERNAL POSTING: Yes
STATE FUNDED: No
SALARY: $64,283.44-$91,345.02
HOURS: M-F | 8:30 am - 4:30 pm
GRADE: 19
UNION: AFSCME
UMass Dartmouth offers exciting benefits such as:
- 75% Employer-Paid Health Insurance
- Flexible Spending Accounts
- Life Insurance
- Long Term Disability
- State Pension Retirement Plan
- Optional Retirement Savings Plans
- Tuition Credit (Employee, Spouse, & Dependents)
- Twelve (12) paid holidays
- Paid personal, vacation, and sick time
- And More!
Benefits for AFSCME Union- AFSCME
Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.
To apply please submit a letter of interest, a current resume, and the contact information for three professional references.
The deadline for internal applicants is July 25, 2025.
The review of internal and external applications will be ongoing until the position is filled.